If you're a mobile worker traveling the world while running an online business, or a maybe you just want a more efficient way to work in your own city, then you need to take advantage of all the resources you have available to you regarding setting up a virtual office. No need to pay a mortgage or rent for expensive office space and equipment. All you need is a nice laptop and some free download-able software.
Invest in a Great Laptop
The first thing you need is a nice laptop. Since this will be where you perform the majority of your work, you need a nice one. Spend you money on a solid processor, extended battery, and upgrades in RAM. Look for good connectivity as well (i.e. plenty of USB ports). And consider investing in a nice power cord converter for the different foreign countries you'll be visiting.
Utilize Free Wifi Hot Spots
Working from your home away from home can have it's distraction. Especially if you are in a hotel or hostel. You need to get as far away from a TV or kitchen table as possible. That's why it's important to find a quiet place to work that has free wifi. Yes, you can find free office space. You can utilize free online wi-fi hot spot websites to help you locate the nearest, free place to work. There are also "virtual office" rentals that can be fairly inexpensive at the monthly rates.
Install Free Office Software
Lastly, you'll want to load you laptop up with plenty of free software services so that you can conduct your business properly without spending a bunch of money upfront. My rules is always to pay for great hardware, but use free software. There are a number of free and open source programs out there that can help you run your business. Here are a few:
Online email services - No need to utilize your local internet service provider for an email address. Use a free service like Gmail.
Documents and Spreadsheets - Again, you can use Google's Documents feature. You can create and upload spreadsheets, PDFs, text documents, and even images. Open Office is another great free tool. It requires a download though.
Faxing - We use faxing so little these days, it's a pain to have to pay a monthly service. You can utilize a service like Fax Zero to do all of your faxing for free.
Phone and Video Conferencing - Tap into the free program Skype to handle all of your phone and video conferencing needs. Computer to computer calls are free. Even if you call land lines, it's pretty cheap.
I hope you enjoyed my tips and tricks for creating your mobile office.
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